Set up a project and hand it over

Open the new project form and enter the essentials: name, client, site location and the currency you will bill in. Save it to spin up the project record everything else attaches to.

Why: The project record is the spine that holds the estimate, the programme and the site log together. Get it right first and every later module has one place to write to.

Open the bill of quantities and build up positions with their quantities and unit rates, pulling from the cost database or your saved assemblies. The running total climbs as you go.

Why: The priced bill is the agreed scope in numbers. It sets the budget line the programme is resourced against and that site progress gets measured back to.

Open the schedule and lay out the activities, give each a duration and link them in the sequence the trades actually follow. The critical path lights up the tasks that set the completion date.

Why: A schedule converts a priced scope into dated work fronts. It tells the site team what comes next and surfaces a slip while there is still float to absorb it.

Keep the daily diary as the job runs, logging progress, the crews on site, plant, deliveries and the weather each day. Every entry stacks into a dated history of the works.

Why: A daily record shows actual progress against both the programme and the budget. It is also the first file you open when a delay, a variation or a claim needs proving.

Open handover and closeout to clear the punch list, gather the O and M manuals and warranties, and get the client sign-off.

Why: A tidy handover closes the job cleanly. The client walks away with a finished, documented building and you keep a full record of how it was delivered, snags and all.