Run a handover acceptance inspection

Go through the works area by area against the agreed acceptance criteria, marking each item pass or fail with a note and a photo, and record who attended and what was witnessed.

Why: A structured inspection against written criteria replaces a vague walkaround where each side remembers a different outcome. A shared, evidenced record is what stops the acceptance turning into an argument later.

Turn every failed item into a punch list entry with its location, owner and a due date, hand each to the trade responsible and track the list down to nothing before you call it done.

Why: The defect list is the exact distance between practically complete and truly accepted, and the client feels every open item. Driving it to zero is usually what releases acceptance and the payment tied to it.

Confirm every acceptance item is passed and the punch list is closed, then issue the signed acceptance to the client with the inspection record and photos attached as the evidence behind it.

Why: Acceptance is what starts the defects liability period from an agreed, documented point and shifts care of the works to the client. Issuing it cleanly, with the record behind it, protects you through the warranty years.