Commercial & contracts
Run a subcontractor package
Award a trade package to a subcontractor, place it on a subcontract with a schedule of valu…
3 steps11 minOpen
Cases / Commercial & contracts
Commercial & contracts
Turn a change into a paid variation
Capture a scope change while it is fresh, price it as a contract variation on your agreed rates and bill it in the next progress claim, so the extra work is recovered rather than quietly absorbed.
How it works, step by step
3 steps across the platform - what you do at each one, and why it matters.
1
Raise the change
Change ordersWrite down exactly what changed, who instructed it and the drawing revision or site instruction that drove it. Note the likely time and cost impact now, while the crew and the facts are still in front of you.
Why: A change recorded the day it happens is a change you can substantiate and get paid for. The ones the team just gets on with, without a note, are the ones that eat the margin with nothing to show for it.
InSite instructionDrawing revisionOutChange recordTime & cost impact
2
Price it as a variation
ContractsPromote the change into a formal contract variation, price the added and omitted work line by line against your agreed or star rates, then send it out for the client instruction that authorises it.
Why: The variation is where a change becomes a contractual entitlement rather than a favour. Building the price from agreed rates is what lets it stand up when the quantity surveyor questions it.
InChange recordAgreed contract ratesOutPriced variationClient instruction
3
Bill it in a progress claim
ContractsRoll the instructed variation into the next progress claim on the contract so it is certified and invoiced next to the measured work, not left sitting on a list of things owed.
Why: Priced and instructed still earns you nothing until it is claimed and certified. Folding the variation into the claim is the step that finally turns agreed extra work into cash in the bank.
InInstructed variationMeasured work doneOutProgress claimCertified payment
Modules in this playbook
2 / 184 platform modules