Manage retention across the supply chain

Record the retention percentage, the cap and the release triggers in the main contract and in each subcontract, so you know exactly what is held on you and what you hold on others.

Waarom: Retention terms differ contract by contract. Capturing them up front is what lets you chase your own release and time your subs' releases instead of discovering the dates by accident.

Track the retention held on each subcontractor as it builds up through their valuations, so the total held is a live figure, not a number reconstructed at year end.

Waarom: Retention held is your cash and your liability at once. Knowing the live figure per sub is what lets you release fairly and avoid paying out more than you ever withheld.

Trigger the releases at practical completion and the end of the defects period, chasing what the client owes you and paying out what you owe your subs on the due dates.

Waarom: A subcontractor whose retention is released on time is one who comes back for the next job and back to fix a defect. Holding it past the trigger sours the relationship and invites a claim.

Reconcile retention held against retention released across the whole account, so any balance still outstanding on either side is visible and chased rather than written off.

Waarom: The retention nobody reconciles is the retention nobody recovers. A clean ledger is what turns a forgotten liability into cash that actually finds its way back to the business.